Executive Admin Assistant
Vision: Our vision is one of vibrant communities where everyone has a safe and healthy home they can afford, so that they have hope for a better future
Mission: We believe everyone needs a home to be successful. Therefore, it is our mission to create and maintain safe, healthy, and affordable rental homes for those who need them most.
Since 1990, Homes First has successfully created affordable rental housing in Thurston and Mason Counties, WA. In 33 years, we have helped close to 5,000 low and very low income community members find safe, clean, and affordable rental housing with a landlord who treats them with dignity and respect.
Homes First has been experiencing rapid growth as we build upon our existing community housing assets. Every year, our objective is to make a significant contribution to our region’s basic needs for affordable rental homes.
We currently have 51 properties serving almost 300 people a year. We are currently in the process of adding four more properties to our portfolio and expect to continue this pattern of growth in the coming years.
We provide rentals in single family homes and small multiplex properties, plus shared living for people in recovery, adults with developmental disabilities, youth, veterans, people in court diversion programs, and people exiting Western State Hospital. All shared housing is provided in partnership with local service providers who add case management services for permanent supportive housing.
The Position/Your Role:
Working from our office in Lacey, WA, the Executive Admin Assistant provides expert operational and administrative support for Program Managers and Directors at Homes First. They are responsible for operational and fundraising office support, including researching, developing and updating reports and other documents, data entry, composing letters and other documents and managing correspondence, handling mail, maintaining office inventory and related orders. The Executive Admin Assistant may also participate in special event execution.
The Executive Office Assistant reports to the Deputy Director and works collaboratively to support all Homes First Program Managers and Directors.
Homes First office hours are Monday to Friday, 8am-4:30pm. After six months of successful employment, hybrid work options are negotiable.
Candidates will be evaluated on the full range of their lived and learned experience, professional background, volunteer experience, and direct and transferable skills.
Homes First is seeking candidates with a compelling combination of demonstrated experience and skills in some, or all, of the following areas:
At least, one year as an Executive Assistant or two years as an Administrative Assistant or an AA degree in business administration, public administration or closely allied field plus three years of administrative or supervisory experience. Additional qualifying experience may substitute for education on a year-for-year basis.
Highly skilled in MSOffice applications: Independently use word processing software and performs complex word processing tasks such as merging, sorting, uploading and downloading files in programs such as Microsoft Word and PowerPoint, to create documents such as letters, memos, reports, and presentations that are complete, clear, and understandable.
Knowledge of office procedures and practices, research methods, communication, and correspondence practices.
Knowledge of nonprofit organization and administrative procedures; office methods and procedures; research methods and data collection and entry;
Ability to compile written reports; obtain the cooperation of colleagues and partner agencies; work effectively with others.
Ability to work independently; read, understand, and interpret policies and procedures; develop written materials, work effectively and well with others, communicate effectively in both writing and speech.
Is personable, compassionate, and flexible.
Total Compensation & Benefits:
The annual salary range for this position is $34,000 - $41,815 depending on experience.
Homes First is committed to supporting all employees through internally and externally equitable salary and benefits, a commitment to equity and inclusion, and training and professional development opportunities.
The comprehensive benefits package includes:
Medical, dental, and vision benefits (annual premium paid 100% by employer)
403(b) Retirement plan with 3% employer match
Generous paid time off policy for vacation, sick, and floating holiday time
Flexible work hours
Professional development and training
Dependent medical, dental, and vision benefits available at employee cost
Signing Bonus of $500 paid after 90 days of satisfactory employment. An added $500 for those who can communicate effectively in the Spanish language. (spoken and written)
To Be Considered:
The position is open until filled, with a priority application review deadline of January 30, 2023.
Candidate materials are reviewed on an on-going basis and initial interviews will begin by mid-February.
Please complete the pre-qualification questionnaire below.
You may direct questions to firstname.lastname@example.org
Homes First’s Commitment to Diversity and Equity:
We are earnestly invested in dismantling the effects of systemic racism in our community. We are looking for people who are passionate about serving others: dedicated professionals to assist in fulfilling our mission and advancing our commitment to diversity, equity, and inclusion.
We embrace and practice a high standard of diversity and inclusion and strive for equity for all persons regardless of race, color, religion, citizenship, national origin, veteran status, marital status, political affiliation, sexual orientation, gender identity, disability, sex, age, status in regard to public assistance, or any other basis protected by local, state, or federal law.
***No agencies; No walk-ins; No phone calls please. Qualified applicants will be contacted after the completed questionnaire is reviewed.